Privacy Policy

Last updated: 28/04/2025

Introduction

Valhalla Search ("we", "our", "us") is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, and protect your personal information when you use our website or services.
We are registered with the Information Commissioner's Office (ICO) and operate in compliance with the UK GDPR and Data Protection Act 2018.

Information We Collect

We may collect and process the following data about you:

Information you provide by filling in forms on our website, including CVs, cover letters, contact details, and any other information you submit.

Details of your visits to our website, including but not limited to traffic data, location data, and communication data.

Correspondence if you contact us by email, phone, or otherwise.

How We Use Your Information

We use your information to:

Match your skills and experience to current and future recruitment opportunities.

Communicate with you regarding job opportunities, application progress, and market updates.

Provide recruitment and career advice services.

Fulfil our legal and regulatory obligations.

Legal Basis for Processing

We process your personal data based on the following legal grounds:

Consent — where you have given us clear permission to process your personal data for specific purposes.

Legitimate Interests — where processing is necessary for our business interests, provided your rights and freedoms do not override those interests.

Legal Obligation — to comply with applicable laws and regulatory requirements.

Disclosure of Your Information

We may share your information with:

Clients who are seeking candidates for their job vacancies (with your consent).

Third-party service providers who support our operations (such as CRM systems, email platforms).

Regulatory or law enforcement agencies if required by law.

We do not sell or rent your personal data to third parties.

International Data Transfers

As we operate globally (UK, Europe, US), your data may be transferred outside the UK.
When we transfer data internationally, we ensure it is protected by appropriate safeguards, such as Standard Contractual Clauses (SCCs) approved by the UK government.

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes we collected it for, including legal, accounting, or reporting requirements.
If you would like your data to be removed from our records, please contact us at the address below.

Your Rights

You have the following rights under UK data protection law:

The right to access your personal data.

The right to correct inaccurate or incomplete data.

The right to request erasure of your data ("right to be forgotten").

The right to object to or restrict the processing of your data.

The right to data portability.

The right to withdraw consent at any time (where applicable).

To exercise any of these rights, please contact us at: contact@valhalla-search.com

If you are unhappy with how we handle your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
www.ico.org.uk

Security

We are committed to keeping your personal data secure.
We implement appropriate technical and organisational measures to protect against unauthorised access, loss, or misuse of your information.

Changes to Our Privacy Policy

We may update this Privacy Policy from time to time.
Any changes will be posted on this page and, where appropriate, notified to you by email.

Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:

Valhalla Search
contact@valhalla-search.com